Why Join ADAPT?
It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.
For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth.
SUMMARY
Under general direction, is responsible for performing office management, administrative and secretarial tasks in support of an Assistant or Associate Executive Director. Performs a variety of complex, responsible, administrative and secretarial duties through frequent use of independent thought and judgment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The incumbent in the position will perform all or some of the job duties that are listed below:
- Performs office management tasks, requiring prioritization and assignment of work for other clerical or secretarial staff and providing technical guidance to same; coordination of information from and acting as liaison to other departments.
- Utilizes independent judgment in order to conceptualize and implement systems and procedures for operation of office.
- Arranges schedule of appointments for supervisor, exercising discretion in committing supervisor’s time and in referring caller or visitor to another appropriate source of information or service.
- Answers telephone and screens calls for Assistant or Associate Executive Director.
- Directs all important situations, inquiries and questions to appropriate party.
- Prepares from brief oral instruction, written draft or composes correspondence requiring discrimination and judgment in selection of data or interpretation of regulation or agency policy.
- Types memos, policies, minutes, etc. on personal computer.
- Compiles a variety of narrative and statistical reports, locating sources of information, devising forms, needed to secure data; determines proper format for finished reports; and may edit draft reports for grammatical and punctuation errors.
- Takes minutes of management, Board of Directors and other confidential meetings
- Maintains office supply inventory, ordering supplies by originating requisitions and monitoring receipt of supplies.
- Receives, reads, sorts and distributes in-coming mail and packages.
- Screens incoming mail and brings priority items to supervisor’ immediate attention.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to read, write, speak and understand English
- Excellent interpersonal skills are required in order to interact effectively with employees, co-workers, other departments, outside contacts, etc.
- Due to sensitive nature of the position, must be able to maintain the strictest confidentiality
- Ability to work independently and handle multiple tasks simultaneously
- Fully conversant with agency selected word processing and spreadsheet computer software programs
- Excellent organizational skills
- Ability to type correspondence and other documents in a variety of formats at a speed necessary for job performance
- Knowledge of modern office practices and procedures including business correspondence, record keeping, systems and office equipment
- Excellent oral and written communications skills
- Must pass agency computer-based software typing examination
EDUCATION and/or EXPERIENCE
- High School Diploma or GED. College degree preferred.
- At least two years of related work experience
COMPENSATION: $25.70/hourly + Industry Leading Benefits
At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture.
ADAPT Community Network is proud to be an equal-opportunity employer committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and statuses are encouraged to apply for vacant positions at all levels.
